Bios
Faculty, Staff, and select Alumni and Students have informational pages on the IR/PS website called Bios. Each Bio type requires different pieces of information about the individual. The content management system takes these bits of information and populates them into a web page. Below is an explanation of creating new Bios, editing Bios, and searching for Bios. For information on populating the different fields of each Bio module, skip ahead to Populating Bios.
1. Click the Modules tab on the left side of the web editor.
2. Click the Bios icon that you would like to access (Faculty, Staff, Alumni, or Students).
3. Here you will see a list of Bios which have already been created. Right click anywhere and point to New or press the "New" button in the top left hand corner. Explanations are given below of what constitutes each Bio type.
You will not need to create a new Bio as often as you will edit and update existing Bios. To edit an existing Bio, continue reading.
4. The search function for each Bio module is found on the top right hand corner of the screen.
5. When you find the correct Bio, right-click the item and click Edit. This opens up the individual's Bio page in a new window.
6. Populate the Bio fields according to guidelines listed in Populating Bios.
7. When you finish making changes to the Bio, change the workflow to proofread, then click Save.
Populating Bios
For guidelines and conventions on populating Bios, click the Bio type you are editing.
Alumni
1. First and Last Name. Populate first and last names here.
2. Degree Title. Enter their degree followed by the abbreviated year they achieved that degree (i.e. MPIA '05).
3. Photo. You may add a photo here. If there is a photo in place already, you may change it by clicking Edit. Click here to learn how to upload photos.
4. Description. Click the "Edit HTML" button to edit the description. For the description content, include a paragraph or two about the individual and their work after graduating from IR/PS.
Use the image as a guide.
Faculty
A Faculty Bio is separated into six tabs.
1. General Information tab.
a. First and Last Name. Populate first and last name here.
b. Title. Enter the individual's title here. For multiple titles, separate with a semi-colon and a return. Use <br> to insert a break. For example:
Professor of Economics;<br> Director, Center on Pacific Economies
Notice that you must use the <br> tag to insert a line break.
c. Email, Phone, and Fax. Enter the appropriate contact information here. Use the format (XXX) XXX-XXXX to enter phone and fax numbers.
For fax number you may use the IR/PS number at (858) 534-3939.
d. Faculty Type. Choose from the dropdown menu.
e. Specialty, Region, and Topics. Choose from the list and add by clicking the right arrow. You can choose multiple specialties, regions, and/or topics.
f. Office Number and Hours. You need add only the office number if the individual's office is located in the IR/PS Robinson Building Complex. For office hours write the day, followed by a return (use <br>) and then the time in the following format:
Tuesday<br>
2 - 3:20 p.m.
g. Images. Add an image here by clicking "Choose Asset." Search for an appropriate image using the search fields and select it by clicking once. Click Select to choose this photo. Click here to learn how to upload photos.
Choose Asset
Search Assets
2. Profile tab.
a. Education. List education background in order starting with the most recent. Note that you do not need to enter a return using <br> in these fields. Click here to learn more about editing content. Use the following as an example:
Ph.D., University of California, Berkeley, 1977 (political science)
M.A., University of California, Berkeley, 1971
B.S.F.S., Georgetown University, 1970 (foreign service)
b. Biography. Insert a link to the individual's CV here, or write a short biography using a couple paragraphs. Click here to learn how to upload a CV.
3. Expert Sheet tab.
Populate the various fields as necessary for the individual's experience.
4. Research tab.
Research interests go here.
5. Publications tab.
The individual's publications and working papers go here. They can be populated into three different fields: Publications of Note, Recent Publications, or Recent Working Papers. Click here to learn how to upload PDFs and other publications.
You will need to know how to set up a link to an asset (see Create Links, then Link to a Downloadable document) to populate these fields. When adding a publication, include as much information as possible, including the date of publication, the journal in which it was published, etc. Use the image below as a guide.
6. Courses tab.
If the individual is currently teaching any courses, they may be added here. Course lists are updated quarterly by the Communications Department.
To add a course, type the course code in the "Courses" field and select the appropriate course from the drop down list.
Staff
1. First and Last Name. Enter the individual's name here.
2. Title. Job title goes here.
3. Email and Phone. Enter @ucsd.edu email address here. Do not include area code for office phone number. (i.e. 534-XXXX).
4. Office Number. Four-digit office number located in IR/PS Robinson Building Complex.
5. Primary Unit. Choose a department from the drop down menu.
Student
Students will usually only be added as Dean's Fellows.
1. First and Last Name. Enter the individual's name here.
2. Degree Title. List the degree title and abbreviated projected year of graduation. For example, MPIA '11.
3. Student Photo. Learn about uploading photos here, then click choose and add the photo by using the search fields in the assets window that opens.
4. Description. Include a brief biographical paragraph about the student and his or her work at IR/PS. Format the section using the following:
Career Track:
Regional Focus:
Language:
Description here.
Use the image as a guide.
Saving
When your information has been populated, choose Proofread or Creator from the drop down menu next to the Save button. Click Save when you are ready to commit your changes.
a. Proofread sends your event to Communications where it will be checked and then sent to the live site. Once you send your item here, you will not be able to make any further changes until Communications has looked at it.
b. Creator saves your changes as a Draft and allows you to return to edit the event later. Communications will not send items to the live site if they are still in Creator mode.
