Events
Add an event to the website using the modules button. Events are used to set up informational pages regarding various events around IR/PS.
1. Click the Modules tab on the left side of the web editor.
2. Click the Events icon.
3. Here you will see a list of existing events. Create a new event by clicking the "New" button in the top left corner. If you need to edit information about an existing event, find it in the list, click to select it, and then click the "Edit" button to open.
"New" Button
Edit Record
4. Fill out the form with the relevant information.
a. Event Title. Enter the name of the event here.
b. Speaker. If there is a speaker, enter the name and title here. Add additional speakers on a separate line. To do so, insert a "break" after the first line by adding <br>.
For example:
Ambassador Robert Ellsworth, Former U.S. Ambassador to NATO<br>
James Fallows, National Correspondent for <em>The Alantic</em>
c. Speaker Photo. A photo is added to the event page here. This photo can be anything related to the event (it does not have to be of a speaker). Add a photo by clicking the "Choose Asset" link and finding the relevant photo in the popup window. Click here to learn how to upload a photo.
d. Start Date / End Date. Click the calendar icon to choose a date for the event.
e. Time. Select a time from the drop down menu. If there is no end time, select the same time for End as for Start; however, best practice is to provide an end time to allow the participant to plan accordingly. If the event runs all day, select the appropriate boxes.
Select Time
All Day
f. Location. Please enter the full name of the building (without abbreviations) for the location. If the event is for students, a classroom number or room number will suffice. If the event is open to the public, indicate the section of UCSD's campus, then the building name and room number. (i.e., IR/PS Campus, Robinson Building Complex, Room 3201)
g. Event Email Address. If there is a contact for the event, place it here.
h. Event Type. You must choose an event type from the list provided. If you do not see one that matches, pick the one that is closest to it. You may also choose more than one value for this field. Use the arrow icons to populate the right window.
i. Open To. Select a target audience from the list provided.
j. Give User Option to RSVP. Choose Yes here if you'd like to receive an RSVP from guests. Make sure you provide an email address in the "Event Email Address" box (g.) and specify in the Event Information section (l.) that guests should RSVP.
k. Publish on Homepage. Choose No (Communications will decide which events appear on the homepage).
l. Event Information. Click the Edit HTML button to open a text editor. Include a paragraph or two with details about the event. Click here to learn how to use the text editor.
5. When your information has been populated, choose Proofread or Creator from the drop down menu next to the Save button. Click Save when you are ready to commit your changes.
a. Proofread sends your event to Communications where it will be checked and then sent to the live site. Once you send your item here, you will not be able to make any further changes until Communications has looked at it.
b. Creator saves your changes as a Draft and allows you to return to edit the event later. Communications will not send items to the live site if they are still in Creator mode.
